HRus Partners (license number 414) on behalf of our client, is looking for a skilled and detail-oriented Facilities Coordinator to oversee the operations, maintenance, and management of two office buildings (six floors each) as well as 20 apartments and houses. The ideal candidate will ensure that all properties are well-maintained, compliant with regulations, and provide a safe, functional environment for tenants and employees.
Key Responsibilities:
- Property Maintenance: Manage routine inspections, maintenance, and repairs for both office buildings and residential properties, including HVAC, electrical, plumbing, and landscaping. Ensure compliance with health and safety regulations.
- Vendor Coordination: Collaborate with external contractors and service providers for maintenance, cleaning, security, and landscaping services. Negotiate contracts, monitor performance, and ensure quality service delivery.
- Budget Oversight: Assist in developing and managing the facilities budget, tracking expenses, and identifying cost-saving measures across both commercial and residential properties.
- Safety and Compliance: Implement safety protocols and emergency procedures for both office and residential environments. Conduct regular safety drills and ensure adherence to local regulations and standards.
- Tenant Relations: Serve as the primary point of contact for tenants and employees regarding facilities-related inquiries and issues. Address concerns and resolve problems promptly and professionally.
- Space Management: Coordinate space planning and allocation for office usage and residential units, ensuring optimal use of space while meeting the needs of tenants and employees.
- Sustainability Initiatives: Promote and implement sustainable practices in facility operations, including energy conservation and waste reduction programs across all properties.
- Reporting: Prepare regular reports on building operations, maintenance activities, and budget performance for management review, detailing both office and residential property statuses.
Qualifications:
- Bachelor’s degree in Facilities Management, Property Management, Business Administration, or a related field preferred.
- Proven experience in facilities management or property management, ideally with a mix of commercial and residential properties.
- Strong knowledge of building systems, maintenance practices, and safety regulations.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with a customer-focused approach.
- Proficiency in facility management software and Microsoft Office Suite.
- Fluent in Greek and English
- Has good negotiation skills
- Good Understanding of some basic technical problems e.g. plumbing, electrical, paint, etc
- Some experience in event coordination
Send us your CV at careers@hruspartners.com