Personal Assistant to the CEO - Dubai

HRus Partners (license number 414), on behalf of our client, an international forex company in Dubai, we are looking to recruit a Personal Assistant to the CEO.

Key Responsibilities:

• Manage and coordinate the CEO’s calendar, scheduling appointments, meetings, and travel.
• Prioritize and organize the CEO's daily schedule to optimize time management and productivity.
• Serve as the main point of contact between the CEO and internal/external stakeholders, requiring fluent English communication skills.
• Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
• Organize and prepare materials for meetings, including agendas, files, and presentations.
• Attend meetings with the CEO, taking detailed notes and managing action items.
• Arrange comprehensive travel plans, including transportation, accommodations, and itineraries.
• Ensure all travel-related documents are prepared and organized. Support the CEO in coordinating and managing special projects and initiatives.
• Monitor project progress and deadlines, ensuring timely completion of deliverables. 
• Ensure the highest level of confidentiality when handling sensitive information related to the CEO and the organization.
• Maintain an organized and efficient office environment for the CEO. Order office supplies, manage equipment, and liaise with vendors and service providers.
• Conduct research on relevant topics and prepare summaries or reports for the CEO.
• Stay informed about industry trends and provide insights as needed. 

Requirements:

• Bachelor’s degree in business administration, Communications, Management, or a related field preferred.
• Minimum of [3 years] of experience as a personal assistant or executive assistant, preferably supporting senior executives. Background in project management or office administration is advantageous.
• Native English or Bilingual English Speaker is mandatory. Proficiency & knowledge of additional languages is a plus.
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism, integrity, and discretion.
• Detail-oriented with the capacity to maintain accuracy in task execution.
• Proactive and able to anticipate the CEO's needs

If you think that you could be a good fit for this position, please send us your CV at careers@hruspartners.com